Part returned
The core or unused part leaves the shop, often with a receipt, tag, or pickup record.
Parts and core credit audits for independent repair shops
Find parts and core credits that may be missing from your statements.
We compare 90 days of vendor statements, repair orders, returns, core charges, and credit memos. You receive a line-by-line report showing what matched, what needs follow-up, and the records supporting each finding.
No bank credentials. No software access. No vendor contact without your approval. Email brian@partscreditworks.com.
- $295Fixed fee
- 90 daysOf records
- 2 vendorsIncluded
- No loginsRequired
Example review
90 DAYS
Credit Check Sheet
Vendor records checked
Matched line by line
Item
Finding
Status
Alternator coreRO 18472
Credit not located
Review
Starter returnRO 18501
Credit memo found
Found
Caliper coreRO 18526
Charge and credit match
Matched
A possible credit is never counted as recovered until the vendor confirms it.
Works with the records you already have
No software change
No bank credentials
Vendor contact only with your approval
Where credits get stuck
A returned part is not the same as an applied credit.
Core and return paperwork can pass through the service counter, parts room, shop system, vendor portal, and monthly statement. One missed handoff can leave a valid credit sitting unresolved.
Credit issued
The vendor creates a credit memo, but the amount or reference may not line up with the shop record.
Statement applied
The credit must land on the right vendor account and statement before the loop is truly closed.
Free 5-line sample
See the report format before you decide.
This illustrative sample shows how a short review turns parts records into a clear list of matches, exceptions, and next steps.
Example review
Parts & Core Credit Check
Scope
5 sample lines
| Repair order | Item | Record trail | Finding | Next step |
|---|---|---|---|---|
| RO 18472 | Alternator core | Charge and return receipt found | Credit not located | Confirm credit memo with vendor |
| RO 18501 | Starter return | Invoice and credit memo match | Credit found | Verify statement application |
| RO 18526 | Caliper core | Charge and credit on statement | Matched | No action |
| RO 18541 | A/C compressor core | Return record found, no memo | Open exception | Locate pickup or credit record |
| RO 18563 | Brake caliper | Two matching charge references | Review charge | Compare vendor invoice copies |
Illustrative example only. A possible credit is never counted as recovered until the vendor confirms it.
Want us to check five of your own lines?
Use the short free-check form to send the details. There is no commitment.
Request your free 5-line check
Cleanup, not another system
Keep the software your team already knows.
PartsCreditWorks handles a focused lookback. We use exports and statements from your current tools, then return a practical exception report your team can act on.
See the process
Tracking software
PartsCreditWorks
Main job
Manage future workflow
Check past records
Setup
Accounts and staff training
PDFs and exports
Cost
Ongoing subscription
Fixed pilot fee
Result
Operational dashboard
Vendor-ready findings
A simple three-step audit
From shop records to a clean follow-up list.
No migration, new workflow, or open-ended consulting project.
Send your records
Share 90 days of vendor statements and repair-order parts exports for up to two vendors through a secure link.
PDF, CSV, or spreadsheetWe match the trail
We compare charges, returns, credit memos, and statement applications one line at a time.
Documented, not estimatedGet the action list
You receive confirmed matches, unresolved exceptions, supporting references, and the next step for each item.
Owner review comes firstWhat we check
The small gaps that are easy to miss during a busy week.
The pilot focuses on records that can be matched to a repair order, return, vendor document, or statement line.
Clear scope
90 days, two vendors, one fixed fee
- 01Core charges without a matching credit
Track the charge through return paperwork, credit memo, and statement.
- 02Returned parts without a located credit
Flag returns that appear in shop records but do not close out on vendor records.
- 03Credits not applied as expected
Check whether a valid credit landed on the correct account and statement.
- 04Duplicate or incorrect vendor charges
Surface repeated invoices, amount differences, and reference mismatches.
- 05Parts lines that do not tie cleanly
Identify vendor purchases that need a repair-order or internal-use explanation.
What you receive
A report built for action, not a pile of raw data.
Match report
A line-by-line record of charges and credits that closed correctly.
Exception list
Every unresolved item, amount, document reference, and reason it needs review.
Vendor-ready packet
Organized support for each item you approve for vendor follow-up.
Prevention checklist
A short list of practical fixes based on the gaps found in your current process.
Start with a focused pilot
Parts & Core Credit Recovery Audit
Enough history to find patterns. Small enough to review quickly and judge on its own merits.
- 90 days of records
- Up to two parts vendors
- Line-by-line match and exception report
- Supporting evidence for approved follow-up
- Delivered within two business days after complete records arrive
Fixed pilot fee
$295
One payment. No subscription.
Start the two-minute intake No bank credentials or full accounting access.A good fit for
Independent shops with real parts volume and limited time.
- Independent auto and light-truck repair shops
- Shops buying from several parts vendors
- Teams handling cores and returns by paper, portal, or both
- Owners who want a one-time check before changing any process
A focused, hands-on review
Your review stays hands-on and accountable.
PartsCreditWorks is a small independent service built for repair shops that do not have time to reconcile every return, core charge, and vendor credit internally. Your review stays limited to the records and vendors included in the pilot.
Direct communicationNo handoff to a call center or outside sales team.
Your approval comes firstNo vendor is contacted until you approve the specific items.
A clean result still has valueIf everything matches, you receive a completed reconciliation showing what was checked and verified.
Common questions
Know exactly what the pilot does.
Is this bookkeeping or accounting?
No. This is a limited parts-credit reconciliation. We identify and document matches and exceptions. Your shop or accountant remains responsible for accounting entries.
Do you need access to our shop software?
No. We work from the vendor statements and repair-order exports you provide. We do not ask for bank credentials or full accounting access.
Will you contact our vendors?
Only after you review the findings and approve the specific items. You stay in control of every vendor conversation.
Do you guarantee every flagged credit will be recovered?
No. A flagged item is a documented exception that needs vendor confirmation. Recovery depends on vendor records, return terms, timing, and available proof.
What if you do not find any missing credits?
You still receive a completed reconciliation report showing which records were checked, what matched, and what was verified. A clean result gives you a documented baseline for the process you already have.
What if the records are messy?
That is common. Send what you have. We will tell you what can be matched, what is missing, and whether the pilot can proceed before the review starts.
Close the open loops
See what your last 90 days of parts records are really saying.
Request the $295 pilot
Takes about two minutes.